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Role Description

This is a great opportunity for a Junior Facilities Administrator to join a fast paced but friendly team based in Reading.  As part of this role you will support the Facilities Management activities and assigned tasks, along with some Reception duties.

The ideal candidate for this role will be confident, organised, proactive and, most importantly, a team player. There is a strong culture of cooperation and creating synergy across teams and functions, so communication and attention to detail is key.

As part of the nature of the role you will be required to attend to the office 5 days a week.

Experience/ Attributes required

  • Strong interpersonal and communication skills
  • Proficiency within MS Office and Outlook
  • Excellent organisational skills and attention to detail
  • The ability to work independently, without close supervision, as well as part of a team.
  • The ability to consistently meet deadlines and to manage competing priorities

Work type:

  • Maintaining a professional and proactive presence with both internal and external stakeholders
  • Meeting, greeting and escorting visitors, coordinating meeting rooms and other requirements
  • Assisting with booking staff into the office and allocating parking
  • Answering  reception calls promptly and within a professional manner
  • Ensuring the stationary stock levels and facilities supplies are maintained
  • Answering  general facilities queries
  • Scanning incoming post and provide support to the wider teams with printing of legal documentation.
  •  Act as the first point of contact for the firms DX/Royal Mail contracts
  • Setting up new wills and deeds on the firms archiving system
  • Destroying archived files in line with the firms destruction policy
  • Assisting the Facilities Manager with the weekly and monthly H&S checks
  • Liaising with the Facilities Manager to report outstanding work that requires further approval
  •  Provide support with ad hoc projects where advised by Facilities Manager

Benefits

  • 25 days holiday
  • Pension scheme with a 4% employer contribution 
  • Life Assurance - 5 x final salary
  • Discretionary support earner bonus scheme
  • Travel season ticket loan scheme available
  • Cycle to work scheme available
  • Weekly wellbeing hour (non contractual)
  • Bring your dog to work (non contractual)
  • 1 x 8 hour charity day (non contractual)
  • Birthday off (non contractual)

Team structure

  • 2 x Facilities Administrator
  • 1 x Facilities Manager 

Other information

Boyes Turner is a well-known, successful and respected Commercial law firm named in both Legal 500 and Chambers guides. We offer excellent working conditions and a modern, forward thinking, friendly team.

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We have been voted as the leading UK regional law firm to work for in the South East by the Best Company Survey published by the Sunday Times in 2006 and best law firm to work for in the South East for three years in a row.

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